Project

Support for programme management and implementation of the OPSYS ecosystem

Medium Business Analyst - eProcurement and Contract Execution

Position

Medium Business Analyst - eProcurement and Contract Execution

Project description

OPSYS is the information system used by the European Commission (EC) in the area of External Actions. The overall objective of the project is to deliver and make operational this new information system replacing inter alia the existing CRIS system, addressing gaps, supporting the new INTPA, NEAR, FPI and EC strategies as well as engaging in a business transformation starting with the harmonisation/simplification of business processes.
The programme aims to support a new and more collaborative way of working that involves EU staff, economic operators, and grant beneficiaries in the management of the EU External Relations portfolio of interventions under the shared governance of INTPA, NEAR, FPI, DIGIT and RTD.

Three tracks have been created within the OPSYS programme:
(1) Results and monitoring
(2) Procurement, calls for proposals and contract management
(3) Programming, actions, and Commission financing decisions.

The core team includes key experts (KEs) who, with the support of non-key experts, serve the purposes of this contract set as follows:
Purpose 1: Provide support to the business owner (system owner) in areas covered by the OPSYS programme and in line with the Commission PM2 standards for:

  • business management in terms of inter alia requirements, tests, process management,
  • programme management,
  • change management,
  • provision of ad hoc long term and short term expertise
 Purpose 2: Provide support to the IT supplier from a business point of view, specifically in terms of expertise in the areas of user experience, data migration or quality assurance.

Job description

Main tasks will include:
Support the Business Architecture Team with the following activities:

  • Prepare business model analyses
  • Lead discussions and prepare business process analysis and conduct business processes modelling
  • Preparation of functional requirements and business cases analysis
  • Conduct risk analysis
  • Analysis of Business requirements and coordination with business to validate high level business needs
  • Prepare documentation of Business requirements following established methodology
  • Assistance in preparation of Business cases, Vision documents and Project Charters
  • Contribute to stakeholder engagement activities across RELEX family.
  • Any other tasks identified during the project implementation in line with the project’s needs.

Requirements

Requirements:

  • Level of education corresponding to Level 7 of the European Qualifications Framework (typically corresponds to a master’s level or 5 years of higher education);
  • A minimum of 4 years of relevant professional experience after the completion of a master’s degree or without a master’s degree, the equivalent professional experience would be 9 years;
  • Knowledge of IT systems;
  • Knowledge of the functioning of the EU institutions, particularly of EU external action;
  • Fluency in English;
  • Experience in use of Enterprise Architecture Management Systems;
  • Experience in international cooperation.
 Assets:
  • Knowledge of EU internal processes, operations, financial rules and regulation is an asset;
  • Experience in stakeholder management and needs gathering with a variety of users, in complex set ups is an asset.
  • Previous experience in Finance and Contracts, procurement and contract management procedures, knowledge management, reporting and or programming and planning is an asset.
  • Previous experience in business partners management is an asset.
 Soft skills:
  • Good communication skills;
  • Strategic thinking skills;
  • Proactive attitude, customer oriented and results;
  • Rapid self-starting capability and experience in team working;
  • Capability of working in an international/ multicultural environment.
 Please note that only candidates with a Belgian work permit or European citizenship can be considered for this position.

Additional information

Category: Medium expert
Dedication: 100%
Start date: at earliest possible time
Duration: in line with the contract with the client - contract ending on 14/04/2026
Remuneration: Commensurate with the position and experience
Type of contract: Service contract - Freelance
Location of assignment: Belgium. Consultant’s place of residence (home) and the Contractor’s premises as long as they are located within an operational distance of maximum 2h from the Commission’s premises (near-site).

 Belgium

Attachments

Duration of assignment

01/07/2025 - 14/04/2026

Deadline for applications

31/07/2025

Job type

long term

Job status

implementation

Project reference

21-0138-000-BEL-OPSYS-II

Apply for job

To apply please contact Javier Haroun Tavio by filling in the form below.

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